CITY OF HIGHLAND HEIGHTS

MINUTES OF A SPECIAL COUNCIL MEETING

HELD:  AUGUST 21, 2007

President of Council Murphy presiding.

PRESENT:      Mayor Coleman, Councilmen Austin, Dolciato, Hargate, Mills, Murphy, Pilla; Clerk of Council Buchak; Law Director Paluf.

ABSENT:         Councilman Legan, excused.

This special meeting has been called for consideration of the following:

1. Motion authorizing a contract with A & J Cement Contractors, Inc. in the amount of $19,640.00 for concrete walk repair at the Municipal Complex.

2. Proposed Resolution authorizing the Mayor to execute a contract with Utilities Truck Equipment, Inc.  for the purchase of a 36 ft. Aerial Tower and Truck pursuant to the Ohio Cooperative Purchasing Act in the amount of Twenty Seven Thousand Five Hundred Dollars and declaring an emergency.

3. Proposed Resolution declaring Tri Mor Corporation as the lowest and best bidder for the Highland-Bishop Roads Intersection Improvement Project authorizing the Mayor to enter into a contract with Tri Mor Corporation in an amount not to exceed the sum of Eight Hundred Twenty Four Thousand Six Hundred Twenty Eight Dollars and Seventy Five Cents ($824,628.75) and declaring an emergency.

4. Second Reading of Proposed Ordinance 13-2007 levying assessments for the payment of street lighting and the improvement or installation of additional lighting by special assessment of all parcels benefited, and declaring an emergency.

ITEM DELETED FROM AGENDA:

1. Motion to delete Item No. 3 from the Agenda.

A motion was made by Mr. Mills to delete Item No. 3 from the agenda; seconded by Mr. Pilla.  Ayes all; motion carried.

ITEMS TO BE ADDED TO THE AGENDA:

1. Motion to approve Change Order No. 1 for the Community Park Safety Improvements, Phase I, authorizing an increase in the contract with Martin Enterprises, Inc. in the amount of $43,176.40 for additional work for water main extension to Wilson Mills Road and to install an additional double side marquee sign.

A motion was made by Mr. Pilla to add the above item to the agenda; seconded by Mr. Mills.  Ayes all; motion carried.

2. Motion to approve Change Order No. 2 for the Community Park Safety Improvements, Phase I, authorizing a contract with Electolite in the amount of $8,621.20 to relocate an existing light pole at the Community Park entrance.

A motion was made by Mr. Austin to add the above item to the agenda; seconded by Mr. Mills.  Ayes all; motion carried.

MOTION APPROVING CHANGE ORDER NO. 1 FOR THE COMMUNITY PARK SAFETY IMPROVEMENT, PHASE I:   A motion was made by Mr. Austin to approve Change Order No. 1 for the Community Park Safety Improvements, Phase I, authorizing an increase in the contract with Martin Enterprises, Inc. in the amount of $43,176.40 for additional work for water main extension to Wilson Mills Road and to install an additional double side marquee sign; seconded by Mr. Mills.  Ayes all; motion carried.

MOTION APPROVING CHANGE ORDER NO. 2 FOR THE COMMUNITY PARK SAFETY IMPROVEMENT, PHASE I AUTHORIZING A CONTRACT WITH ELECTOLITE:  A motion was made by Mr. Austin to approve Change Order No. 2 for the Community Park Safety Improvements, Phase I, authorizing a contract with Electolite in the amount of $8,621.20 to relocate an existing light pole at the Community Park entrance; seconded by Mr. Mills.  Ayes all; motion carried.

MOTION AUTHORIZING A CONTRACT WITH A & J CEMENT CONTRACTORS, INC.:  A motion was made by Mr. Dolciato authorizing a contract with A & J. Cement Contractors, Inc. in the amount of $19,640.00 for concrete walk repair at the Municipal Complex; seconded by Mr. Mills.  Ayes all; motion carried.

ADOPTION OF RESOLUTION 35-2007:  Council listened to the First Reading in title only of Proposed Resolution 35-2007 which description is:  "A Resolution authorizing the Mayor to execute a contract with UtilityTruck Equipment, Inc. for the purchase of a 36 ft. Aerial Tower and Truck pursuant to the Ohio Cooperative Purchasing Act in the amount of Twenty Seven Thousand Five Hundred Dollars ($27,500.00) and declaring an emergency."  Mr. Hargate moved to suspend the Second and Third Reading; seconded by Mr. Pilla.  Ayes all; motion carried.  Mr. Hargate moved to adopt; seconded by Mr. Dolciato.  Ayes all; motion carried.

ENACTMENT OF ORDINANCE 13-2007:  Council listened to the Second Reading in title only of Proposed Ordinance 13-2007 which description is:  "An Ordinance levying assessments for the payment of street lighting and the improvement or installation of additional lighting by special assessment of all parcels benefited, and declaring an emergency."  Mr. Dolciato moved to suspend the Third Reading; seconded by Mr. Mills.  Ayes all; motion carried.  Mr. Dolciato moved to enact; seconded by Mr. Mills.  Ayes all; motion carried.

MOTION TO ADJOURN INTO EXECUTIVE SESSION:  A motion was made by Mr. Mills to adjourn into Executive Session to discuss purchase of property in accordance with Section 4.05 of the Charter of the City of Highland Heights and Section 121.22(g) of the Ohio Revised Code; seconded by Mr. Pilla.  Roll call on the motion:  Ayes all; motion carried.  Council adjourned at 8:16 p.m. and reconvened at 8:25 p.m.

ADJOURNMENT:   A motion was made by Mr. Mills and seconded by Mr. Dolciato to adjourn the meeting.  Said meeting adjourned at 8:26 p.m.

Clerk of Council                                                          President of Council

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